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Privacy Policy

Last updated: 25 October 2026.

Who we are

Halfterm is the trading name used by Harry Bayliss, a sole trader in the United Kingdom ("we"). Contact: support@halfterm.app. Business correspondence address: 28 Griffin Drive, Arleston, Telford TF1 2NS, United Kingdom.

What we collect

• Account data: your name, email address and a hashed password.
• Setup data: your role, school phase, region and school-day timetable.
• Planning content: lesson plans, notes, tasks, calendar events, seating plans, private daily check-ins (a mood and an optional note, visible only to you) and the class lists (with optional groups), homework and marking status you enter, plus the files and links you attach to lessons. Files are stored privately on our servers in London and can only be opened by you; they are deleted when you remove them, clear the lesson or delete your account.
• Payment data: handled by Stripe. We never see or store your card number; we keep a Stripe customer ID and your subscription status.

Pupil information in class lists

The class and marking tracker lets you add pupils to a class. Please use first names or initials only. Do not enter surnames together with other identifying details, photographs, or any medical, safeguarding, special-educational-needs, behavioural or attainment-sensitive information beyond simple handed-in / marked status. Check that your school's data-protection policy allows you to keep pupil names in a third-party planning tool. For pupil names in your class lists we act as a processor on your behalf, and you (or your school) decide what is entered. If your school needs a data-processing agreement, email us and we will provide one.

Why we use it

To provide the service you signed up for (contract), to take payment and keep records (contract and legal obligation), and to keep the service secure (legitimate interests). We do not sell your data and do not use it for advertising.

Who processes it

• Fly.io (London region) hosts the app and database.
• Stripe processes payments.
• Resend sends our emails (password resets, welcome and reminder emails, and the optional Sunday email).

Our hosting and database are in London. Stripe and Resend are international companies, so limited data (for example your email address when we send an email, or payment details when you pay) may be processed outside the UK, under safeguards approved for UK data such as the UK International Data Transfer Addendum or an adequacy arrangement.

How long we keep it

While your account is open. When you delete your account in Settings, your profile, plans and tasks are deleted immediately and any active subscription is cancelled. Billing records are kept by Stripe as required by law. Backups are overwritten within about a week.

Your rights

You can access, correct, export or delete your data, object to or restrict processing, and complain to your data-protection authority (in the UK, the ICO). Email support@halfterm.app and we'll respond within one month.

Cookies

We use one strictly necessary cookie to keep you signed in. We use no advertising or analytics cookies.

Emails

We send account emails (welcome, password reset, one-time sign-in links, trial reminders). If you opt in under Settings, we also send a short Sunday summary of your coming week; every one has a one-click unsubscribe link. We never send marketing to your pupils or share your email address.

Visit counts

To understand which pages are useful, we keep simple daily totals of visits to our public pages (such as the home page, guides and free tools) and which website sent the visitor. These counts use no cookies and store no IP address or device details. If you sign up, we also record which page you arrived from (for example, a free tool) so we know what's working.

Server logs

Our hosting provider keeps short-lived technical logs (your IP address, the pages requested and error messages) so we can keep the service secure and fix problems.

Error reports

If the app hits an unexpected error in your browser, it may send the error message and the file and line where it happened to our server log, along with your browser type. No account details or planning content are included.

Offline copy on your device

So the planner works without a connection, it keeps a copy of your plans, tasks, calendar and class lists in your browser's local storage. Signing out removes that copy, so always sign out on a shared or school computer.